Version 2.0

General Terms for Submissions through Rotana Media Open Door

We may update these terms and will publish any change with its effective date. The Arabic text prevails.

Article 1: Definitions

  1. Rotana Media: Rotana Media, a Saudi company with its seat in Riyadh, including its affiliates and sister companies such as Rotana Studios, and any party Rotana Media appoints to evaluate a request.
  2. Portal: the Rotana Media Open Door website and any related services or messages.
  3. Door: one of the Portal's submission tracks: Stories and Creative Work, Careers, Talent and Creators, Business Opportunities, and AI Production Houses.
  4. Applicant: the natural or legal person who creates an account or submits a request, and anyone submitting on another's behalf.
  5. Materials: everything the Applicant provides through the Portal or in any later contact, including ideas, titles, scripts, proposals, decks, images, audio and video recordings, CVs, figures, links and documents.
  6. Annex: the door-specific terms, which form an integral part of these terms and prevail for their door in case of conflict.

Article 2: Acceptance and electronic dealing

  1. Creating an account, submitting any request or ticking an acceptance box is express acceptance of these terms, the door's Annex and the Privacy Notice, and is a binding electronic acceptance under the Electronic Transactions Law.
  2. Rotana Media keeps a record of every acceptance, including the declaration text, terms version, date, time, IP address and device; this record and the Portal's electronic records are admissible evidence.
  3. Messages sent to the account's registered email are valid notice effective when sent.

Article 3: Eligibility

  1. Applicants must be at least 18. Rotana Media does not accept requests from or on behalf of minors through the Portal.
  2. Anyone submitting for a person, company or artist confirms they are legally authorised and is jointly responsible for the request.
  3. Rotana Media employees and anyone involved in evaluating requests may not submit through the Portal, except through the Careers door.

Article 4: Unsolicited, non-confidential submission

  1. The Applicant submits on their own initiative and not at Rotana Media's request; no confidential, fiduciary, contractual, partnership, agency or employment relationship arises.
  2. Rotana Media owes no duty of confidentiality and signs no NDA for Portal submissions, while limiting access to those who need it for evaluation. Any NDA Rotana Media later chooses to sign for a specific opportunity applies only from its signature date and to what it specifies.
  3. The Applicant must not submit anything they consider confidential or a trade secret, and alone bears the consequences of doing so.

Article 5: Independent development and similar ideas

  1. The Applicant acknowledges that Rotana Media works in media, production, music and technology, receives many ideas, proposals and requests from many sources, develops projects itself and with partners, and may already have or later receive materials similar or identical to theirs.
  2. Ideas, concepts, general formats, themes and styles not embodied in a specific work are not protected; Rotana Media producing, developing, broadcasting, licensing or contracting for a similar work or service is not in itself evidence of using the Materials and gives the Applicant no right, fee or compensation.
  3. To the fullest extent the law allows, the Applicant waives any claim based only on similarity of idea or concept; this is not a waiver of the statutory protection of the written or recorded work itself under the Copyright Law.

Article 6: No obligation and no payment

  1. Rotana Media is not obliged to review Materials in full, evaluate them in any particular way, accept, produce, buy or publish them, hire or contract with the Applicant, or pay anything.
  2. Rotana Media may decline or stop evaluating any request at any stage, for any reason or none, and need not give feedback or justification; any brief reasons it gives are for information only and are not a binding assessment.
  3. Timeframes shown in the Portal are estimates; exceeding them creates no right.
  4. No right or obligation arises except under a written contract signed by Rotana Media's authorised signatories; selection, shortlisting, an invitation to meet, a test, any message, discussion or indicative offer is not an agreement or a promise to contract.
  5. Rotana Media charges no submission fee and never asks for money to speed up or approve a request; anyone asking for payment in Rotana Media's name is an impersonator and should be reported to us.

Article 7: Applicant representations and warranties

  1. All information, figures and files are true, complete, current and not misleading, and statistics are not inflated or bought.
  2. They own the Materials or hold every right and consent needed to submit them, including the consent of co-owners and people who appear in them.
  3. The Materials do not infringe any intellectual property, trademark, privacy, image or other right, and contain nothing defamatory or contrary to Saudi law, public morals or media content standards.
  4. They have accurately disclosed any use of artificial intelligence, any existing contracts, rights, options or exclusivity with others, and any earlier submission to Rotana Media.
  5. No obligation prevents them from submitting or contracting with Rotana Media, and they are not subject to any sanctions or legal restrictions that prevent dealing with them.
  6. Rotana Media may verify any information by lawful means, and may decline a request or cancel any selection, offer or contract shown to rest on untrue information.

Article 8: Limited licence to Rotana Media

  1. The Applicant grants Rotana Media a non-exclusive, free, irrevocable licence to copy, store, view and share the Materials internally among its staff, affiliates, advisers and contractors for evaluation, decision, communication, record-keeping and protecting and defending its rights.
  2. The licence does not include producing, publishing or commercially exploiting the Materials, or using any voice, image or work to train or clone artificial intelligence models, except under a separate written contract.
  3. Ownership stays with the Applicant unless agreed otherwise in writing; Rotana Media may keep a copy and the files' digital fingerprints to prove what was submitted and when.

Article 9: Use of Rotana Media's name and marks

  1. The Applicant may not use Rotana Media's name, logo, marks or channel and programme names, or announce or imply any relationship, partnership, selection or contract with Rotana Media, without prior written consent.
  2. The Applicant may not publish Rotana Media's messages, decisions or feedback or any material received from Rotana Media during evaluation, and must keep confidential any unpublished information Rotana Media provides.

Article 10: Account and acceptable use

  1. The Applicant is responsible for keeping their login secret and for all activity on their account, and may not create multiple accounts or impersonate anyone.
  2. Uploading harmful files, attempting to breach, disrupt or scrape the Portal, or flooding it with repeated or frivolous requests is prohibited.
  3. Rotana Media may suspend or delete any account, refuse any request or remove any Materials that breach these terms, reserving its right to take legal action, including under the Anti-Cyber Crime Law.

Article 11: Integrity and anti-bribery

  1. Offering any gift, money or benefit to any Rotana Media employee or evaluator to influence a decision is prohibited and leads to immediate rejection and reporting to the authorities.
  2. The Applicant must disclose any family relationship or interest with Rotana Media staff connected to their request.

Article 12: Personal data

  1. Rotana Media processes personal data under the Personal Data Protection Law and its regulations and as described in the Portal's Privacy Notice, which forms part of these terms.
  2. If the Applicant provides other people's data, such as co-owners or represented talent, they confirm they have their consent and have told them about the Privacy Notice.

Article 13: Retention

  1. Rotana Media keeps Materials for declined or withdrawn requests for 24 months after closing and then deletes them, unless the door's Annex sets another period.
  2. Rotana Media keeps the core request record, the declarations log and the files' digital fingerprints for as long as needed to protect its legal rights.
  3. Rotana Media does not return Materials; the Applicant should keep their own copies.

Article 14: Indemnity

The Applicant shall indemnify and hold harmless Rotana Media, its affiliates, officers and employees from any claim, loss, fine or expense, including reasonable legal fees, arising from a breach of these terms, an untrue representation, or any third-party claim relating to the Materials.

Article 15: Limitation of liability

  1. The Portal is provided as is; Rotana Media does not guarantee it will be uninterrupted or error free.
  2. To the fullest extent the law allows, Rotana Media is not liable for indirect or consequential loss, loss of profit or opportunity, loss of Materials, evaluation delays or technical faults, and its total liability to the Applicant for any cause shall not exceed one hundred Saudi riyals.
  3. Rotana Media is not liable for delay or failure caused by force majeure or events beyond its control.

Article 16: Suspension and termination

  1. Rotana Media may suspend, change or close the Portal or any door at any time without liability to applicants.
  2. Articles 4, 5, 6, 8, 9, 13, 14, 15 and 22 survive the closing of a request or account.

Article 17: Changes

Rotana Media may amend these terms and the Annexes; amendments apply to requests submitted after publication, and earlier requests stay under the version accepted.

Article 18: Entire agreement

These terms, the Annex and the Privacy Notice are the entire agreement on Portal submissions; statements or messages outside them are not part of it, and any later written contract governs its subject.

Article 19: Assignment

The Applicant may not assign their rights or obligations without Rotana Media's written consent; Rotana Media may assign or transfer them to any affiliate or successor.

Article 20: Severability and no waiver

  1. If any provision is invalid, the rest remain in force and it is replaced by the valid provision closest to its purpose.
  2. Rotana Media's failure or delay in exercising a right is not a waiver of it.

Article 21: Complaints

Any objection or complaint goes to info@rotanamediagroup.com with the ticket number; Rotana Media aims to reply within 30 days, and this route is used before going to court unless the law prevents it.

Article 22: Governing law and jurisdiction

  1. These terms are governed by and interpreted under the laws of the Kingdom of Saudi Arabia.
  2. The competent courts in Riyadh have jurisdiction over any dispute arising from or relating to them.

Article 23: Contact

Questions and notices: info@rotanamediagroup.com, or Rotana Media, Riyadh, Kingdom of Saudi Arabia.

Article 24: Language

These terms are written in Arabic and English; the Arabic text prevails in case of any difference.